JCQ/M1

Suspected candidate malpractice

Confidential

This form is to be used by centres to report instances of suspected candidate malpractice.

For guidance on how to complete this form please see page 6.

Awarding body

Date of incident	Time (AM/PM session)

Centre number	Centre name and address

Centre e-mail address	Centre telephone number
Preferred method of communication
By post By e-mail By telephone

Candidate number(s)	Candidate name(s)

Examination/Assessment details

Qualification or specification code	Qualification or specification title
Component/unit code/batch number	Component/unit title

Name(s) of invigilator(s) / assessment personnel or other witness/witnesses

Name	Role

Complete Sections A, B, C and D as indicated.

Section A	(All qualifications)

Describe the nature of the suspected candidate malpractice including details as to how it was discovered, by whom and when.

Section B	(Vocational qualifications only)

Describe how the candidates were made aware of the examination or assessment regulations.

Section C

(All general qualifications and other qualifications if applicable)

Examinations

Was the Warning to Candidates displayed outside the examination room? (either by means of a projector or in hard copy paper format)	YES
NO
Had the candidate(s) been issued with a copy of the Information for candidates? (either electronically or a paper version)	YES
NO
Were candidates reminded of examination regulations at the beginning of this particular examination?	YES
NO

Controlled assessments / Coursework

Had the candidate(s) been issued with a declaration of authentication?	YES
NO
Had the candidate(s) signed the declaration of authentication stating that all work completed was the candidate’s own?	YES
NO
Was the Information for candidates issued to the candidate(s) prior to signing the declaration of authentication?	YES
NO

Section D	(All qualifications)

If the incident involves disruptive behaviour, did the candidate’s behaviour cause disturbance to other candidates?	YES
NO
If the answer to the above question is yes and you wish to request special consideration for other candidates, please submit an application for special consideration in the normal way.
If the incident involves the introduction of unauthorised material, is the unauthorised material enclosed?	YES
NO
If the answer to the above question is no, please give details below of the nature of the unauthorised material.

If the case involves plagiarism please provide full details (i.e. title, author, edition, website, etc.) of the material plagiarised and include copies if possible.

If there are any other details you feel are relevant to this allegation, including mitigating circumstances, please give further information below.

Supporting evidence

Please indicate below the supporting evidence submitted with this report. All relevant information and materials must be submitted at this time. Evidence submitted subsequently may not be considered.

If submitting this form by e-mail, please ensure that all supporting documents are scanned and attached (preferably as PDF documents) to the same e-mail.

Evidence submitted with this form
Statement(s) from invigilator(s)
Statement from teacher/tutor/head of subject/assessor/internal verifier
Statement from examinations officer
Statement(s) from candidate(s)
Statement from employer
Seating plan of examination room
Unauthorised material removed from the candidate(s)
Copies of sources of plagiarised material
Assessment and Internal Verification or Moderation records
Other (please give details)

If statement(s) from the candidate(s) is/are not enclosed, please put a cross in this box to

indicate that the candidate(s) has/have been given the opportunity to make a statement, but

has/have chosen not to do so.

To be completed by the head of centre

Name (please print)	Tel No.
Signature*	Date

* Submission by e-mail from the centre’s registered e-mail address will be accepted in place of a signature.

NOTES ON THE COMPLETION OF FORM JCQ/M1

This form must be used by the head of the centre to notify the appropriate awarding body of an instance of suspected candidate malpractice in the conduct of examinations or assessments. It can also be used to provide a report on investigations into instances of suspected malpractice.

In order to prevent the issue of erroneous results and certificates, it is essential that the awarding body concerned is notified of instances of suspected candidate malpractice as soon as possible.

Full details of the procedures which must be followed when investigating cases of suspected malpractice can be found in the JCQ publication: Suspected Malpractice in Examinations and Assessments: Policies and Procedures, - http://www.jcq.org.uk/exams-office/malpractice

Reports on investigations from centres must include:

a detailed account of the circumstances surrounding the suspected candidate malpractice including, in the case of disruptive behaviour, an indication as to whether the behaviour continued after warnings were given, and whether the candidate was removed from the examination room/assessment situation or not;

the procedures for advising candidates of the regulations concerning the conduct of examinations and/or assessments;

a report of any investigation carried out subsequently by the centre;

signed and dated statements from the staff concerned (e.g. invigilators, assessors, teachers, tutors, etc.) on the centre’s official letterheaded paper;

signed and dated statements from the candidate(s) concerned or a clear indication that they have been given the opportunity to make a statement; (in circumstances which make it inappropriate to interview the candidate, the centre should discuss the case in confidence with the awarding body).

seating plans of the examination room (if appropriate).

This form is intended to be used as the basis for the report.

If the first four pages of the form are printed on A3 paper, and backed, it can be used as a coversheet for supporting documentation.

This form may be submitted either by post or by e-mail. Submission by e-mail from the centre’s registered e-mail address will be accepted in place of a signature.
When submitting the form by e-mail, all supporting documents should be scanned and attached (preferably as PDF documents) to the same e-mail, and the originals retained within the centre. Reports which require the inclusion of lengthy documents or candidate work should be sent by post. Centres must not submit the same report by both methods.

The awarding body concerned will acknowledge receipt of this form.

The form and supporting documentation must be returned to:

AQA
For subjects administered by Guildford Irregularities/Malpractice Performance Standards AQA Stag Hill House Guildford Surrey GU2 7XJ Irregularities-s@aqa.org.uk	For subjects administered by Manchester/Harrogate Irregularities/Malpractice Performance Standards Devas Street Manchester M15 6EX Irregularities-n@aqa.org.uk
CCEA
Irregularities/Malpractice 29 Clarendon Road Belfast BT1 3BG malpractice@ccea.org.uk
City & Guilds
Investigation and Compliance 1 Giltspur Street London EC1A 9DD investigationandcompliance@cityandguilds.com
Pearson
Investigations Team One90 High Holborn London WC1V 7BH pqsmalpractice@pearson.com
OCR
Vocational Qualifications Compliance Team OCR Westwood Way Coventry CV4 8JQ malpractice@ocr.org.uk	General Qualifications Compliance Team OCR 1 Hills Road Cambridge CB1 2EU malpractice@ocr.org.uk
WJEC
Assistant Director (Customer Support) WJEC 245 Western Avenue Cardiff CF5 2YX malpractice@wjec.co.uk

©2016

Report of suspected candidate malpractice

This checklist is intended to assist centres when completing a report of suspected candidate malpractice.

It is the responsibility of the head of centre to ensure that these requirements have been met.

Reference is made to the requirements detailed in the JCQ document:

Suspected Malpractice in Examinations and Assessments – Policies and Procedures

http://www.jcq.org.uk/exams-office/malpractice

Please indicate by putting a cross in the appropriate box for the following points:

Yes	No
1.	The candidate(s) has/have been informed of their individual responsibilities and rights (section 2.5).
2.	A candidate or candidates accused of malpractice:
has/have been informed (preferably in writing) of the allegation made against him or her;
has/have been advised that a copy of the JCQ publication Suspected Malpractice in Examinations and Assessments: Policies and Procedures can be found on the JCQ website;
know(s) what evidence there is to support the allegation;
know(s) the possible consequences should malpractice be proven;
has/have had the opportunity to consider their response to the allegations (if required);
has/have had an opportunity to submit a written statement;
has/have had an opportunity to seek advice (as necessary) and to provide a supplementary statement (if required);
has/have been informed of the applicable appeals procedure should a decision be made against him or her;
has/have been informed of the possibility that information relating to a serious case of malpractice may be shared with other awarding bodies, the regulators and/or the Police.

This form must be enclosed with the report of your investigation.